tips for efficient meetings

• FOCUS ON CONTENT
• SHARE THE MOST IMPORTANT INFORMATION
• DO NOT USE MOBILE PHONE
• DISAGREE WITHOUT BEING DISAGREEABLE
• CHALLENGE IDEAS NOT PEOPLE
• BE BRIEF AND TO THE POINT
• DO NOT HAVE PARALLEL CONVERSATION
• Share a pre-read at least 48 hrs in advance. Start with a short summary and ask for comments/questions instead of flipping through powerpoints.
• Use the meeting to discuss, create, decide not to read the slides.

One on one dialogues; use a 5+5 list where each person shares 5 topics that he/she wants to discuss. Share the 5+5 with each other at least 48 hrs in advance so both are prepared. 10 items x 5 min is a small hour with clear preparation from both sides.

CHECKLIST

• confidential; close blinds,
• finish: clean white board, remove flipchart
• schedule 25-55 minutes, prevent back-to-back